This module will simplify the administrative users process by streamlining the submission & review process. The admin has the ability to easily create a custom submission form, determining the fields of data to be collected as well as set the field length for these fields. Administrators will be able to collect, review, approve/reject, and download online submissions. The admin can freely create different levels of reviewer access and assign them to specific submission tracks to review & score. Reviewers can then login and perform a blind review scoring process, based on your custom review score sheet. This scoring allows the admins and reviewers to keep track of the individual submissions and their scores. The system will automatically submit the appropriate customized approval or rejection email to the submitter.

Allows the submitter to effortlessly upload their bio, pictures/images, list their a/v needs, co-presenter info, submission description, track/category, etc. This tool will also allow the submitter to check the status of a previously submitted presentation, edit/update their submissions online by logging in with a unique user name and password. Includes downloadable reporting, such as Presenter Conflict reports, Room Conflict that interacts with the live database in real time.\
 

XpoMap:
With ERs dynamic exhibit hall floor plan system, you can allow your exhibitors to conveniently go online to purchase available booth space. During this process they can acknowledge your booth contract and also have the ability to purchase Marketing/Sponsorship opportunities. You can also ask them survey questions and choose their product categories (if applicable). This system will allow them to view the floorplan and choose an actual booth to purchase or show them the map and they can indicate the quantity of booth type they would like to purchase, while also allowing them to give you their top choices. After determining the type & qty of booth, the exhibitors are asked to secure their choice with a credit card. The CLIENT will have the ability to manually assign exhibitors into the booth space, while also giving them the ability to email the booth contact their booth assignment #. The CLIENT can change the design of the floor if needed, by moving booths, combining booths or renumbering as needed.

XpoManage:
Exhibitor contact data relationally ties to events. Within each event an exhibitor has a set of financials and other event specific data that requires tracking and manipulation. To improve efficiency, a system that manages event specific data tied to one exhibitor record, will not only improve efficiencies and accuracy, but also centralize the administrative process and exhibitor experience. With one system, standardization will naturally occur making the exhibitor experience a simple, single sign-on process.

When used in conjunction with the Interactive Floorplan, this module gives complete control to the exhibiting partner contact regarding the number of exhibitors registering, as specified in the Policies and Procedures guide supplied by the event team. To begin the registration process, the contact is given a user name and password to gain access to the site. Once in the site, the exhibitor contact has the ability to purchase/edit booth selection, print invoice/receipt, upload company logo, make a payment, register booth staff, etc. In addition, financial processing and automatic e-mail confirmations are a part of this high tech package. Additional links to decorator services and any other required by the client will be included for easy access for each exhibiting company.

With exhibitor and event data in one system, event management tools become a logical step for the solution. This custom application will manage functions like:

• Exhibitor contact data
• Exhibitor booth staff allotment management
• Financial transactions
  • Purchase additional staff badges
  • Purchase session or activity tickets
• Event communications (email)
• Communication content (static html pages)
• Ad-hoc data gathering (web-based forms)
• Generate VISA Invitation Letters (if required)

XpoPlanner:
A full solution will include both a back-end to manage event data and a front-end for attendee interaction.

A dynamic web based system designed to increase traffic to your event. XpoPlanner gives attendees and exhibitors valuable up-to-date information and will allow exhibitors to input full company information (description, categories, and demographics, company logos & social networking links). Attendees can search the exhibitor database by category, company name or keyword. In addition, attendees can view the available company information and add to their personal itinerary and plot the chosen exhibitors of the floorplan for the attendee to print. The XpoPlanner will be integrated into CLIENTS existing website with a seamless link. CLIENTS will have the ability through the administration page to download exhibitors' database to their publishing company to be used for the Show Guide.
 

Accreditation - This module allows attendees to register for workshops/education that will provide them with CEU/CME s. The system will allow the planner to quickly setup fixed or variable credits per session. The planner can then assign who attended and who receives credit for attending the session. The planner can create a custom email blast to distribute communications to the attendee that includes their online printable certificate or the attendee can access their registration record at a later date to print the certificate as needed. The system also provides a Transcript for the attendee to access in their record. The system will provide the ability to track and report accreditation at the session level. (customization can also be added to work with Session Scanning-see Onsite Registration Services).
 

This module is integrated into the registration process, allowing attendees to register for your event with ease and book their hotel in a one step process. This system is designed to allow event planners to easily manage their hotel blocks direct with the attendees. Admins will be able to create custom blocks based on attendee type, min nights required, and hotels avail. This allows the admin to drive the hotel selection process for specific attendee types, based on their business rules. Admins will control the inventory available and be able to view inventory reports. The system will generate new reservation lists and change reports that they can submit to the hotel. This module also includes confirmation number email communications, making it easy for admins to distribute hotel confirmation numbers.

Agenda/Room Mngmt/BEO module:
This comprehensive tool allows planners to build the entire shows agenda, by day, room, task or function. You can build each agenda item and then assign all logistics to that room, a/v, room set-up, meals, staff assignments, duties, etc. The system will then create printable BEOs/function sheets & agendas for each agenda item.